As technology gets smarter, the total available amount of computing power and storage available to people increases as well. This leads to the already prevalent problem of digital clutter changing from a mere pile to a mountain as tall as Mount Everest.
While it’s possible to organize your computer’s files using your operating system with no additional software through the use of tidy folders, this solution isn’t for everyone. Let’s discuss four of the best programs to make file organization easy, especially for the type of people who likely lead action-packed lives.
DropIt is designed to organize files based off of rules that you supply. It creates a hub folder on your desktop that you can then use to sort your files into different subfolders. The rules system that DropIt employs is limited to characteristics of the file, such as the date it was created and the date is was last modified, the location of your files to be sorted and the extension of the files.
This makes DropIt a good place to start if you have a general clutter on your PC, but it lacks the features necessary to make it useful to professionals that might deal in, for example, purely PDF documents.
2. Foxit PDF IFilter
If you have a mountain of PDF files that might already be partially sorted but you need to go back to look for a keyword or phrase, then you’ll be searching for a needle in a haystack. Foxit PDF IFilter aims to make that process easy, fast and clean by allowing you to search multiple data vectors, which includes author names, keywords, bookmark names and internal document titles.
Professionals in the legal field or those who work in offices where PDF is the dominant file format may find that Foxit’s PDF index provides the largest benefit.
3. M-Files DMS Software
While folders can be a capable solution for organizing your documents, you’ll often end up with one of two situations: folders filled to the brim with a ton of similar documents, or a deep folder structure that ends up so confusing that it makes losing files easy.
M-Files DMS Software works to allow you to keep your folders as generalized as you want while giving you the ability to quickly search for files based off of names, keywords and anything else that the software can read.
Filecenter works much like IFilter, but it’s designed to be used in environments where you plan to convert paper documents into digital ones. It offers the same functionality as IFilter with the additional ability to convert print into text that can be searched later.
Which is the Best File Organization Program?
Deciding on which of the programs listed here as the best file organization program depends entirely on what your needs are. DropIt is designed for general files, Filecenter and IFilter are designed for PDF files and M-Files DMS Software is designed for files that have text mixed in with general files.
The good news is that most of the software listed here either is available for free or has an evaluation copy available. You can download it, install it and see what works best for you.